MILWOOD NEIGHBORHOOD ASSOCIATION BYLAWS Article I - NAME The name of this organization shall be Milwood Neighborhood Association, a nonprofit organization, hereinafter referred to as the Association. Article II - PURPOSE The purpose of the Association is to seek to improve the quality of life in the neighborhood in matters such as land use, environmental protection, public services, consumer protection, and other matters of neighborhood concern. Article III - OBJECTIVES The objectives of the Association are to: 1. Represent and advance the interests of residents in the neighborhood. 2. Keep all residents informed of issues vital to the neighborhood by appropriate communications and meetings. 3. Establish standing and ad-hoc committees to investigate and make recommendations to the Association on all matters of neighborhood concern, including local libraries and schools. 4. Establish mutual protection and safety. 5. Improve safety of the streets through better traffic control. 6. Facilitate the education of residents regarding ail available options open to them relating to the problems of home ownership, zoning, rights, etc. 7. Work toward development and preservation of natural green spaces, parks, trees, landscaping and general land use management. Article IV- MEMBERSHIP Section 1 - Eligibility a. Membership in the Association shall be open to any person who lives within or owns property within the following boundaries: North is Palmer Lane East is Amherst South is Duval Road West is Union Pacific Railroad. b. Membership shall be issued on the basis of the household as a unit upon payment of annual dues. Section 2 - Dues Dues per household per year shall be announced by the Board of Directors in advance of the fiscal year, and shall be payable at or before the fall meeting of each year. Such dues shall not increase without approval at a meeting of the general membership held the preceding spring. Article V - VOTING Section 1 Members of the Association present at any general membership meeting shall be entitled to one vote per household on each matter submitted to a vote of the membership. Section 2 Only members of the Board shall be entitled to vote at Board meetings. Section 3 For general Association meetings, a quorum is defined as the number of members present. For Board meetings, a quorum is defined as five Board members. The quorums as defined above shall be necessary for the transaction of all Association business. Article Vl - MEETINGS AND ORGANIZATION Section 1 Meetings of the general membership shall be held in the fall and the spring and at such other times as called by the Board. Section 2 Meetings of the Board shall be held at least every other month. Section 3 The privilege of holding office, introducing motions, floor debate, and voting shall be limited to the members of the Association. Section 4 The fiscal year of the Association shall run from September 1 to August 31. Article Vll - BOARD OF DIRECTORS Section 1 - Number and Tenure The Board of Directors shall consist of at least seven (7) members, and no more than nine (9) members including the officer's setforth in Article VIII. Directors shall serve for two year terms that shall be staggered in such a way that approximately half of the Directors are elected annually at the fall membership meeting. Section 2 - General Powers The Board shall manage the affairs of the Association and shall have full authority to set Association policy and speak to elected of fiddles on behalf of the Association. Section 3 - Vacancies Any vacancy occurring in the Board shall be filled by the Board for the balance of the unexpired portion of the term. A vacancy may be assumed to exist whenever a Board member misses two consecutive meetings. A meeting, for the purposes of this section shall be defined as a Board or general membership meeting forwhich the member had at least ten days prior notice. Section 4 - Notice of Meetings Notice of Board meetings may be given in writing or orally, at least ten days prior to the meeting and is deemed to have occurred if the meeting is held at a prearranged and customary time and location. In case of an emergency, which is so defined by the President or any three directors, twenty-four hours' notice shall suffice at which any business is conducted with the exception of bylaws amendments or elections. Section 5 - Removal from the Board Any member of the Board may be removed for cause at any meeting by a two-thirds vote of the Board members present, providing that written notice has been furnished to all Board members at least two weeks prior to said meeting. Article VlII - OFFICERS Section 1 - Positions and duties The President shall preside at all meetings of the Board and the Association and shall be an ex-officio member of all committees, and shall cosign all checks drawn on the account of the Association. The President shall have the right to approve all statements made on behalf of the Association. The Vice-President, shall fufill the duties of the President in the President's absence and shall have other duties delegated by the President. The Secretary shall be responsible for keeping an accurate record of all business conducted at meetings of the Association. The Treasurer shall be responsible for the Association moneys, shall keep an accurate record of receipts and expenditures, and shall cosign all checks drawn on the account by the Association. Other duties required of the Board include parliamentarian during meetings (charged with the duty to ensure that the proceedings of the Board meeting stay on track and orderly) custodian of the correspondence of the Association (will maintain on orderly file of the correspondence produced by and sent to the Association) custodian of the membership list (shall maintain the membership list in an orderly and timely fashion and assist with renewal notices if used) These other duties may be performed by any Board member based on time, talents interest and willingness to serve. Since the duties must be performed, if no one steps forward voluntarily, the President shall appoint Board members to perform these duties as he/she deems appropriate. Section 2 - Election Officers shall be elected by the membership at the fall membership meeting, and shall serve one year terms. Section 3 - Removal from Office Any officer may be removed from office for cause at any meeting by two thirds of the Board members providing that notice has been furnished to the officer and to all other Board members at least two weeks prior to said meeting. Section 4 - Replacement of Officers When necessary, vacant offices may be filled at any meeting by the Board for the unexpired portion of the term. Article IX - APPROVAL OF EXPENDITURES Section 1 - Unique expenditures Unique expenditures are commitments of MNA funds that are not expected to occur again or at least not on a regular basis. These expenses must be approved by the Board. The Board may give approval to a maximum limit that the President and the Treasurer can approve without Board action. Section 2 - Recurring expenditures Recurring expenditures are disbursements of MNA funds that are expected to occur on an ongoing and somewhat regular basis. These would include such items as postage, supplies and publication of a newsletter. These expenditures may be approved in advance for future payment as the expenses are incurred. These payments should be reviewed and reapproved on an annual basis Article X - CONFLICT OF INTEREST Section 1 - Definition A conflict of interest exists for an Association member or a Board member whenever that person holds a personal financial interest which will be impacted by the action or inaction by the Association on a proposal before the membership or Board. Examples of a personal financial interest would include ownership, plans to purchase or involvement in a transaction to buy or sell property the use or control of which is under discussion by the Association or its Board of Directors. Section 2 - Declaring the Conflict of Interest Whenever a member or Board member determines that he/she has a conflict of interest relating to an item under discussion, he/she must inform the body (Association or Board) hearing the proposal that the conflict of interest exists. Section 3 - Abstention from Voting Members or Board members shall not vote on matters in which they have a conflict of interest Article Xl - GRIEVANCE PROCEDURES Section 1 - Eligibility to File a Grievance A person or group adversely affected by a decision or policy of the Association may submit in writing a complaint to the President of the Association. Section 2 - Complaint Process Within a reasonable time following the receipt of a complaint, the President shall arrange with the petitioner, a mutually acceptable time and place for a review of the complaint by the Board. The Board will make a good faith effort to resolve the complaint with the petitioner. Section 3 - Final Resolution If an acceptable resolution is reached, it is to be ratified at the next regular meeting of the Board and entered in the minutes of the meeting. H a resolution is not reached, the Board shall submit a report and recommendation to the membership and a final resolution of the complaint shall be by vote of a majority of the membership at a general or special meeting. Article Xll - NON-DISCRIMINATION The Association shall not discriminate against individuals or groups on the basis of race, religion, color, sex, sexual orientation, age, disability, national origin, income or political affiliation in any of its policies, recommendations or actions. Article XIII - AMENDMENT OF BYLAWS These bylaws may be amended at any meeting by a two}thirds vote of the Board provided that the amendment(s) has been submitted in writing to the Board at the Previous meeting. Article XIV - DISSOLUTION Upon the dissolution of the Milwood Neighborhood Association no class of member shall have any right nor shall receive any assets of the Association. The assets of the Association are permanently dedicated to a tax-exempt purpose. In the event of dissolution, the Association's assets, after payment of debts, will be distributed to an organization which is tax-exempt under the relevant provisions of the Internal Revenue Code and which exists for community service and not religious purposes. These are the bylaws of the Milwood Neighborhood Association approved by the MNA Board of Directors on November 8, 1995 with Article IX which was approved January 10. 1996. By-Laws for MNA Calendar of Events Crime Alerts Committees Memberships Other Neighborhood Assn. Newsletter/Publications Useful Information/Telephone Numbers 1998 MNA Board Weather Information Return to Home Page